Workplace Experience Specialist

Location: Vancouver – Pender St, Canada

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

Workplace Experience Specialist

Vancouver- Onsite

Position Summary

The Workplace Experience Specialist will support a multitude of functions in our Vancouver office while maintaining a creative, collaborative, and productive environment.

This position is to backfill as a temporary replacement for Vancouver Office Manager who will go on a 1 year of maternity leave starting end of March 2025.

Key Areas of Responsibility

This role will be overseeing site support & operations, coordinate projects, plan and execute workplace events, coordinate with external vendors, and support workplace experience initiatives. 

Office Services & Projects

• Responsible for Vancouver onsite operations, serves as a primary contact for employees and service vendors, implement plans to enhance workplace efficiency, employee experience and operational excellence.

• Oversee the maintenance and upkeep the facility, building maintenance, repairs, and renovations.

• Responsible for office lease management, oversees projects.

• Manage vendor relationships with architects, contractors, and other relevant service providers

Event Support

• Lead Vancouver social committee

• Own the planning and execution of events/offsites/team meetings including scoping, budgeting, scheduling, vendor management, employee communications and execution

Environmental Health & Safety

• Partners with other functional teams on employee health, physical safety and security needs to ensure compliance and effective execution for emergency preparedness, regulatory compliance.

• Respond to alarms, escorts external vendors, prepares onsite documentation

Minimum Qualifications

• Bachelor’s Degree in workplace operations, corporate real estate, or facilities management or similar field, or in lieu of a degree, 4 years of relevant experience as equivalency.

• At least 3 years of professional experience in workplace operations, corporate facilities, and/or real estate.

• Proven ability to multitask and prioritize in a fast-paced environment.

• Demonstrated ability to coordinate projects and give regular status updates to key stakeholders.

• Prior experience coordinating with external vendors.

If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!

Pay Transparency

The anticipated Total Target Compensation (TTC), inclusive of annual salary and bonus eligibility, for this role is 46,903.85 – 75,521.65. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s status protected by local, provincial, and federal laws.

What We Offer

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

•Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

•Company paid holidays, vacation days, and paid sick leave. 

•Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

•Employee Discounts on home, auto, and gym membership.

Why Join Us?

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.