Job Summary: Reporting to the Talent Acquisition Manager, the Human Resources Co-op will be tasked with the day-to-day support of Recruitment (primarily), Training, Health and Safety, Benefits and Payroll, and other HR related tasks. The Human Resources Co-op will be tasked with a wide range of duties to support the HR department goals and objectives, with the focus on supporting recruitment initiatives.
Salary: $20.00/hour
Location(s): Hybrid (mix of onsite and remote work) – the ideal candidate will be able to work onsite on a weekly basis and be able to commute to our Steelcase location – Address: 335 Steelcase Road East (L3R 1G3).
Term: Fall 2024 – 4 or 8 months – two options: September 2024 to December 2024 or September 2024 to April 2025
Key Responsibilities:
Aid in the entire recruitment process, including refining job descriptions, posting roles, evaluating resumes, participating in and arranging interviews.
Generate profiles for new hires within the HRIS system.
Update company databases with new employee details, encompassing personal information, compensation, hours, policies, and schedules.
Strengthen and implement the company’s onboarding and departmental training procedures.
Establish a centralized resource hub for managers and staff, encompassing guidance on recruitment, onboarding, training, conflict resolution, and related subjects.
Perform administrative tasks for the HR department, such as document filing, minutes recording, data transfer to Dayforce, and document scanning.
Provide day to day operations support for the HR department and employees.
Provide operational support to the HR department and staff on a daily basis.
Assist in the implementation of Human Resources policies and programs as required.
Conduct audits of employee files and manage document filing.
Develop Standard Operating Procedures (SOPs) and training materials for various HR systems and websites.
Construct a framework on Google Sheets for self-assessments by managers and employees.
Collaborate with HR on projects related to performance management and evaluations.
Participate in employee engagement initiatives and satisfaction programs, contributing to brainstorming, planning, and executing events.
Produce and circulate HR documents, including pay stubs, memos, surveys, corrective notices, and expectation letters, while collecting employee feedback.
Assist with payroll tasks, such as verifying timesheets and processing vacation requests.
Monitor sick leave cases, ensuring compliance with Public Health guidelines for return-to-work practices, and update relevant parties accordingly.
Prepare and organize expense reports for employee reimbursement.
Facilitate requests for office supplies and miscellaneous items across departments.
Support ad hoc market research on industry benchmarks, like pay ranges and severance pay calculations.
Assist with JHSC (Joint Health and Safety Committee) inspections.
Key Experience & Qualifications:
Currently enrolled in a post-secondary diploma or degree in Human Resources Management.
Basic knowledge of Employment Standards Act, Occupational Health and Safety Act, and other employment/labour laws.
Ability to maintain confidentiality and integrity of HR related matters.
Proficient computer skills in MS Office (Word, Excel, PowerPoint) and Google Docs and Sheets
Good interpersonal skills and the ability to interact with a variety of people and personalities with tactfulness and professionalism.
Excellent verbal and written communication skills.
Strong mathematical skills.
Demonstrates initiative and commitment to learning.