Event Planner

It’s fun to work in a company where people truly BELIEVE in what they’re doing!

Job Description:

Ingram Micro is a leading technology company for the global information technology ecosystem. With the ability to reach nearly 90% of the global population, we play a vital role in the worldwide IT sales channel, bringing products and services from technology manufacturers and cloud providers to business-to-business technology experts. Our market reach, diverse solutions and services portfolio, and digital platform Ingram Micro Xvantage™ set us apart. Learn more at www.ingrammicro.com

Ingram Micro has earned the Great Place to Work Certification™ for 2025-2026 in Canada! This prestigious recognition reflects our commitment to our people and our culture.

Come join our team where you’ll make technology happen in surprising ways. Let’s shape tomorrow – it’ll be a fun journey!

This position is a hybrid role based in our Mississauga office with the opportunity to work 2 days remotely per week

Position Overview: We are seeking a detail-oriented and dynamic Event Planner to coordinate and manage both local and international events for internal teams and external vendors. The successful candidate will work closely with the account management team, vendors, and other stakeholders to execute engaging events. This role involves planning events from start to finish by providing expert guidance on venue selection, budgeting, and logistical planning to ensure seamless event execution. The ideal candidate will excel at handling multiple projects simultaneously and delivering high-quality events that align with organizational goals.

Key Responsibilities:

• Plan, coordinate, and execute local and international events from start to finish, including trade shows, incentive travel, multi-sponsor events, company socials, sales kickoff, corporate meetings, and other high-impact business functions that align with company objectives.
• Organizes and plans logistics (e.g., air travel, hotel management, facility selection, menu planning, transportation arrangements, entertainment and audio/visual equipment) for organization meetings and special events.
• Collaborate with cross-functional teams to understand event objectives and tailor event plans accordingly.
• Negotiate contracts with vendors, suppliers, and venues to secure favorable terms.
• Oversee event timelines, ensuring all deliverables are met within set deadlines.
• Manage on-site event operations, including setup, execution, and breakdown.
• Identify and mitigate potential risks to ensure smooth event execution.
• Conduct post-event evaluations to measure success and gather insights for future improvements.
• Travel for event coordination as needed, with primary travel within the Greater Toronto Area (GTA) and occasional international travel (approximately 25%).

What you bring to the role:

• Diploma or bachelor’s degree in Event Management, Business, Hospitality, Project Management, or a related field.
• Minimum of 5+ years of event planning experience, including both local and international events.
• Must be able to independently plan and execute events from concept to completion, ensuring all logistics, timelines, and stakeholder expectations are seamlessly managed.
• Proven experience in planning and executing corporate events, conferences, and meetings.
• Strong project management skills with the ability to multitask and prioritize and budget effectively.
• Possesses strong experience with the MS Office Suite and other event management platforms, such as Cvent, would be an asset.
• Certified Meeting Professional (CMP) or other event designation is an asset but not required.
• Must be able to provide exceptional service and prioritize building strong relationships with clients and leadership by being personable, attentive, and focused on meeting their unique needs.
• Must demonstrate proactivity, resourcefulness, strong organizational skills, and adaptability.
• Excellent communication and negotiation skills.
• Flexibility to travel for event coordination as needed.

At Ingram Micro, certain roles are eligible for additional rewards, including merit increases, annual bonuses, or sales incentives. These awards are allocated based on position level and individual performance. Canadian associates have access to flexible Healthcare, Dental, Vision, well-being benefits and perks, critical illness, disability coverage, mental health support, paid time off, RRSP Matching and much more!

Equal Opportunity Statement

As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. Ingram Micro Canada is proud to be an equal opportunity employer. We consider qualified applicants without regard to race, color, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. Accommodations for job applicants are available on request, please contact us by sending an email to [email protected] . This email box is designed to assist with accommodations through the hiring process. Emails sent for non-accommodation-related inquiries, such as following up on an application, will not receive a response. In your email, please provide contact details, and preferred contact method and describe the accommodation so we can work with you to assist.

Ingram Micro’s Commitment to ESG (Environment, Social & Governance)

Ingram Micro is a values-driven organization and our commitment to ESG performance is a statement about who we are and our desire to make a difference each day through the way we do business. Through our IngramMicroESG program, we establish policies, programs, and practices to achieve continuous improvement on the Environmental, Social and Governance areas that are most significant to our stakeholders. Learn more about our ESG initiatives and read our ESG reports here – Ingram Micro ESG.