Human Resources Co-op (Recruitment Focused)

Job Summary: Reporting to the Talent Acquisition Manager, the Human Resources Co-op will be tasked with the day-to-day support of Recruitment (primarily), Training, Health and Safety, Benefits and Payroll, and other HR related tasks. The Human Resources Co-op will be tasked with a wide range of duties to support the HR department goals and objectives, with the focus on supporting recruitment initiatives.

Salary: $20.00/hour

Location(s): Hybrid (mix of onsite and remote work) – the ideal candidate will be able to work onsite on a weekly basis and be able to commute to our Steelcase location – Address: 335 Steelcase Road East (L3R 1G3). 

Term: Fall 2024 – 4 or 8 months – two options: September 2024 to December 2024 or September 2024 to April 2025

Key Responsibilities:

• Aid in the entire recruitment process, including refining job descriptions, posting roles, evaluating resumes, participating in and arranging interviews.

• Generate profiles for new hires within the HRIS system.

• Update company databases with new employee details, encompassing personal information, compensation, hours, policies, and schedules.

• Strengthen and implement the company’s onboarding and departmental training procedures.

• Establish a centralized resource hub for managers and staff, encompassing guidance on recruitment, onboarding, training, conflict resolution, and related subjects.

• Perform administrative tasks for the HR department, such as document filing, minutes recording, data transfer to Dayforce, and document scanning.

• Provide day to day operations support for the HR department and employees.

• Provide operational support to the HR department and staff on a daily basis.

• Assist in the implementation of Human Resources policies and programs as required.

• Conduct audits of employee files and manage document filing.

• Develop Standard Operating Procedures (SOPs) and training materials for various HR systems and websites.

• Construct a framework on Google Sheets for self-assessments by managers and employees.

• Collaborate with HR on projects related to performance management and evaluations.

• Participate in employee engagement initiatives and satisfaction programs, contributing to brainstorming, planning, and executing events.

• Produce and circulate HR documents, including pay stubs, memos, surveys, corrective notices, and expectation letters, while collecting employee feedback.

• Assist with payroll tasks, such as verifying timesheets and processing vacation requests.

• Monitor sick leave cases, ensuring compliance with Public Health guidelines for return-to-work practices, and update relevant parties accordingly.

• Prepare and organize expense reports for employee reimbursement.

• Facilitate requests for office supplies and miscellaneous items across departments.

• Support ad hoc market research on industry benchmarks, like pay ranges and severance pay calculations.

• Assist with JHSC (Joint Health and Safety Committee) inspections.

Key Experience & Qualifications:

• Currently enrolled in a post-secondary diploma or degree in Human Resources Management.

• Basic knowledge of Employment Standards Act, Occupational Health and Safety Act, and other employment/labour laws.

• Ability to maintain confidentiality and integrity of HR related matters.

• Proficient computer skills in MS Office (Word, Excel, PowerPoint) and Google Docs and Sheets

• Good interpersonal skills and the ability to interact with a variety of people and personalities with tactfulness and professionalism.

• Excellent verbal and written communication skills.

• Strong mathematical skills.

• Demonstrates initiative and commitment to learning.