Trade Compliance Specialist

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow’s possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean’s, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

This role is Hybrid Ottawa

Trade Compliance Manager

Position Summary

The Trade Compliance Specialist will be responsible for the development, implementation, and maintenance of the Technology Control Plan (TCP) to ensure compliance with national and international export control regulations and internal security protocols.  In collaboration with the site Trade Compliance Officer, IT Security, and the AJISS Program Management and Engineering teams, the TCM contributes to drafting compliance documents, delivering training and awareness sessions, attending program meetings, supporting the completion of Security Requirements Checklists (SRCLs) and ensuring monitoring adherence to applicable export and security requirements. A key focus of the role involves the classification of export-controlled and controlled goods technologies, as well as managing access authorizations to ensure only cleared personnel have access to sensitive information. The TCM plays a vital role in safeguarding the integrity and security of technical data throughout the organization.

Key Areas of Responsibility

• Be subject matter expert and provide guidance on trade compliance and Controlled Goods Program matters to all internal and external stakeholders of the AJISS program
• Collaborate with the TCO to draft the Technology Control Plan (TCP) prior to receiving controlled information to ensure early and proactive compliance.
• Attend and lead meetings with Program Management (PM), Engineering (ENG), the TCM, Chief Security Officer (CSO), and suppliers to review compliance status, address concerns, and ensure alignment with regulatory standards.
• Prepare and deliver trainings and briefings to all AJISS stakeholders.
• Support the AJISS team in classifying and marking data under Canadian (ECL and Controlled Goods List) and US (ITAR/EAR) regulations and mapping all sensitive data to corresponding storage locations.
• Manage access control to the project’s controlled information; Manage the transfer process of controlled information.
• Export authorization and record keeping management.
• Conduct internal audits, alone or in collaboration with the Trade Compliance Officer and Quality Assurance (QA), to verify compliance with the TCP, national and international export regulations, and supplier agreements.

Minimum Requirements

• Diploma/Degree in business or engineering and/or equivalent experience in a business environment
• 3-5 Experience in export control management or compliance (sanctions)
• Familiarization with Canadian and US trade regulations (EIPA, CGP, ITAR, EAR)
• Must be highly proficient in Microsoft Office, including Outlook, word, Excel and Power Point
• Aptitude for or experience with the use of information systems (ex: SAP, Windchill, etc.)

Preferred Qualifications

• Experience in working the defence industry
• Knowledge on CGP
• Knowledge on IT Security
• Experience with the use of an ERP system (ex: SAP)

Special Position Requirements

• Full time, standard business hours. 
• Travel Max 5 times per year (Canada and US)

What We Offer

• Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Why Join Us?

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.