Receptionist – 8 Month Limited Term Employment

The Receptionist – 8 Month Limited Term is the first point of contact for all visitors, customers, suppliers and couriers attending Seaspan’s Harbourside Office. The primary focus is to perform receptionist duties including greeting and directing visitors, managing visitor parking passes, and ensuring that all visitors are provided the appropriate security access.

Note: Due to business needs, this position is required to be fully on-site based at 889 Harbourside Drive, North Vancouver. This is an 8-month limited term opportunity.

What you’ll do

• Perform receptionist duties, including greeting and directing visitors to the Company, managing incoming calls to VSY, managing the traffic flow of deliveries; couriers etc. and ensuring that all visitors have the appropriate security access and safety equipment.
• Verifying visitor identity and confirming the validity of visits.
• The first point of contact for assistance with EV charge stations and EV parking issues.
• Denying access to unauthorized personnel.
• Maintain required documentation and provide ID card services for non-union staff, customers, visitors, and contractors by creating new and replacement cards using key scan and Genetec software systems.
• Adding Access for the WGym to Employee’s Access Cards.
• Provide admin support to Manager of Corporate Security and Director Property, Facilities, and Security.
• Maintain Marsec (Marine Security for VSY) documentation relative to security exercises performed 4-5 times a year.
• Update VSY contact lists for distribution to staff on a monthly basis.
• Assist with Seaspan related programs including United Way, Corporate Golf Tourney etc.
• Responsible for keeping a contractor list up to date, tracking expiry dates.
• Responsible for keeping photos in key scan/ Genetec up to date; organizing the schedule to get this updated once a month.
• Daily Visitor Card audits.
• Tracking stationary/ printer ink stocked for the main floor.
• Admin contact for Electric charge station.
• Coordinating Buddy Parking procedures.
• Coordinating and Selling Seaspan Merchandise on-line and in-person.
• Coordinating with Logistics Operator with pick-up/drop-off golf cart needs to provide access and administration to high-density file room, PPE closet, and other offices.
• Resetting Mag Lock Alarms for atrium doors.
• Acting as Alternate Company Security Officer (ACSO) as required under the Contract Security Program.
• Designated Official for the Controlled Goods Program.
• Other additional duties as assigned.

What you’ll bring

• Completion of Grade 12 education, supplemented by courses in office administration.
• Eligible for Industrial Security Clearance – Classified Control Goods.
• Able to obtain and maintain ACSO status.
• Present a pleasant and professional manner at all times, acting as the first point of contact for visitors to VSY.
• Above average communication skills, able to use discretion and confidentiality in dealing with a diverse number of contacts.
• Ability to multi-task and complete clerical work while managing continual interruptions.
• Exceptional time management and organizational skills.
• Proficient computer skills including Microsoft Office.
• Strong attention to detail and accuracy.
• Able to work independently and with limited direction in a fast-paced, active environment.
• Ability to exercise tact, discretion, and sound judgment at all times.

Why you’ll love working here

• Access to Pemberton campus gym
• Parking is included and to assist those that are using transit, we operate a complimentary shuttle bus Monday through Friday with various pick up and drop off points around North Vancouver.

Pay: Starts at $5,613.03/month (rate increases to $6,236.27/month after the probation period)

This is a unionized position, the pay rate for this position is set out in the applicable collective bargaining agreement. The rate stated above is the starting rate for this position. It increases after the probationary period and continues to progress over the course of 12 months as per the collective agreement.

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