Project Cost Controller

Location: Ottawa, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow’s possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean’s, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

This position is Hybrid Ottawa

Project Controller

Position Summary

Thales is looking to hire a Project Controller to provide financial leadership to the project team. To represent Finance within the PMO organization and support Project Management for economical, finance and administrative tasks. To perform cost control and project financial management function.      

To compile Thales accounting & internal control process, and deliver on time with reliable and documented information and reports.

Key Areas of Responsibility

• Responsible for cost control and ensures that it is in conformance with company’s policy.
• Understands project commercial terms & conditions and ensures that the project is in compliance with all the terms and conditions of the contract; Develops and prepares project budget and contract changes.
• Provides leadership and guidance to the rest of the Project’s Finance team and delegate tasks within the team; Responsible for pricing activities on the project; In Collaboration with PMO, maintains financial budget and Estimate At Completion.
• Ensures internal control of project costing and maintains contract documents, including Project financial key data (Sales/GM/AGM/Risk & Opportunity/WIP/AR/Inventory); Monthly control check & reconciliation of Bottom-up forecast to the latest approved Estimate At Completion. Validates jointly with Project Management Office and Finance Manager to resolve any inconsistency and Estimate At Completion changes.
• Prepares, validates with Project Manager the monthly re-forecasting of Sales, Gross Margin, Cost Variance, Adjusted Gross Margin and Cash-in and ensures that the information is in time to be integrated on the monthly Company Operational Budget Review (OBR).
• Performs monthly calculation of revenue and cost of sales – validating the adjusted gross margin for any changes; Performs full charge accounting function for project, including tracking of all costs and ensuring charges to correct cost accounts; Performs special project assignments as requested; Performs reporting and analysis in line with the group reporting process.
• Responsible for tracking actuals to ensure spending is in line with the contract ceiling and introducing corrective actions if trending over budget; Responsible for timely project billing information; Projects Cash monitoring and liaises with the Company’s Treasurer on project cash flow, foreign exchange exposure, hedging activities and customer cash collection.
• Produces monthly project report (Dashboard) and forecasts data package with major risks and opportunities identified. Of which main tasks are: Actual cost validation, Commitment cost validation, Estimate to Complete (ETC) validation and control check; Produces external weekly and monthly reporting as required, monitoring actuals and budgets; Produces external task forecasts of project burn-rate for level of effort contracts as required.
• Supports Business Control Manager in the monthly Project Control Group processes – Timesheet Admin, monthly programmatic consolidation of all projects, financial analysis; Supports or back-up internal pricing specialist on bids; Supports with various internal and external audits as required; Works on establishing overarching global project processes for improved monitoring and control.

Minimum Requirements

• Bachelor of Commerce or Bachelor of Arts (major in Accounting/Economics), or equivalent.
• 8+ years of experience in large multi-national or national organization, preferably, in the Defense & Security sector, or previous experience in project cost controlling.
• Knowledge of SAP, Primavera and Excel.

Special Position Requirements

• Schedule: 40 hours per week

What We Offer

• Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Why Join Us?

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.