Payroll and Benefits Clerk

Payroll and Benefits Clerk

Saskatchewan Distance Learning Centre requires a permanent, full-time Payroll and Benefits Clerk. The position will be located in our Regina Administrative Office and commence July 9th, 2025, or a mutually agreed upon date.

Sask DLC is a Treasury Board Crown Corporation, created to deliver high-quality and equitable online learning programs to students across the province. Sask DLC’s head office is located in Kenaston, with an administrative office in Regina, and regional campuses located in Estevan, Kenaston, La Ronge, Moose Jaw, Neilburg, Nipawin, Prince Albert, Regina, Saskatoon, Swift Current and Yorkton.

Payroll and Benefits Responsibilities

Reporting to the Director of Human Resources, the Payroll and Benefits Clerk supports the work of the payroll and benefits functions and is responsible for processing and administering Sask DLC staff remuneration and casual payroll. The Payroll and Benefits Clerk is also responsible for overseeing and administrating employee benefits, including health, disability and pension. The position also serves as the primary point of contact to staff and insurance providers for group benefits, pension administration and workplace health and safety. The primary role for this position will be benefits responsibilities.

Primary Responsibilities

Payroll:

• Independently and accurately perform all payroll functions for staff remuneration and casual payroll by:
• Accurately verify wages/salary accordance with legislation and applicable agreements for each employee group using an HRIS (UKG).
• Reviewing new employee setups and employee terminations.
• Calculation of salary progressions/retro pay
• Prepare and process all required payroll reporting for each pay group once payroll is completed
• Issue ROE’s for employees following Legislation as well as answering inquiries from government officials.
• Income verification for government officials
• Audit for accuracy of HR processing pertaining employee changes
• Completes all required tracking and documentation to comply with provincial and organizational record keeping requirements.
• Random audits of Timecards
• Ensuring that employees time is accurate each pay period and previous pay period adjustments are processed
• Teaching/troubleshooting with employees/supervisors how to use the Kronos Timekeeping software
• Primary contract for employees and supervisors who have questions/concerns regarding payroll and ROE’s
• Establish and ensure accurate audit procedures for payroll functions
• Accurately interpret, reference, and explain payroll regulations, policies, acts, and procedures.
• Compiling monthly, quarterly and annual reports for payroll, for senior leadership, including reconciliations as required
• Assists in the interpretation and ensures compliance with employment legislation and collective agreements
• Assists with year-end processing of T4’s, Pension Adjustments etc
• Provides backup for primary BenefitsClerk

Benefits:

• Accurately calculate applicable deductions and benefits for employees in accordance with legislation and applicable agreements for each employee group using an HRIS (UKG).
• Processing required remittance reports and supporting documentation for all statutory and other contractual benefits and deductions (e.g., Canada Revenue Agency, HRDC, STRP, MEPP, PEPP, etc.).
• Compiling monthly, quarterly and annual reports for benefits, for senior leadership, including reconciliations as required.
• Completes all required tracking and documentation to comply with provincial and organizational record keeping requirements
• Verifies and processes PTO balances and yearly carry over
• Oversee employee benefit administration, including managing employee benefit plans, maintaining records, and resolving any issues that may arise.
• Ensures compliance with WCB reporting obligations and maintains contact with case management to facilitate a safe and early return to work for employees.
• Oversees pension and benefits administration, including but not limited to, enrolment, status updates, long term disability applications and termination notices.
• Employee benefits/PTO dollars – analyzes and reports on data as required.
• Verification of compliance of human resource related administrative procedures and programs, ensuring alignment between procedures and practice.
• Assists in the interpretation and ensures compliance with employment legislation and collective agreements.
• Works collaboratively with outside agencies including, but not limited to: CUPE, STF, WCB, PEPP, MEPP, Canada Life/Plannera, and Manulife.
• Performs other duties as may be required or assigned by the Director of Human Resources.
• Year-End processing of T4’s, Pension Adjustments etc
• Master user of UKG programming (earnings/deduction codes, calculation changes, reporting)
• Provides backup for primary Payroll Clerk.

Knowledge, Skills, and Abilities

• In-depth knowledge of payroll and benefit administration within an HRIS and knowledge of payroll legislation and compliance.
• Ability to coach employees, set clear expectations, provide feedback and guidance, and hold people accountable.
• Ability to be an effective problem solver with excellent oral and written communication skills and strong organizational and time-management skills.
• Ability to input, edit, update and format information in spreadsheets, databases, and word processing software. Speed, accuracy, and attention to detail are essential.
• Skills to work independently with minimal supervision.
• Ability to establish effective working relationships with all levels of staff in the organization.
• Ability to work in a fast-paced environment and effectively manage high volumes of work.
• Ability to always deal with people sensitively and professionally.
• Effective time management skills with the ability to prioritize work.
• Demonstrated attention to detail and ensure accuracy of own work.
• Ability to manage confidential material and maintain staff and student privacy.

Education and Experience

• Post-secondary Diploma or Degree in Business Administration or in a related field
• Minimum 3 years of related experience in payroll and benefits administration, preferably in public sector.
• Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) is considered an asset

Employment Conditions

• Office environment/setting.
• Typical core office hours (8:00 a.m. to 5:00 p.m.) Monday to Friday.
• Travel as required.
• As with all positions, the Payroll & Benefits Clerk demonstrates an attitude of safety by always ensuring safety of self and others within the workplace.

Sask DLC is committed to workplace diversity which reflects the diversity of the students and communities we serve. Applications are encouraged from First Nations and Métis candidates.

What We Offer

Sask DLC offers a competitive salary (MCP03 $59,508 to $77,388), a comprehensive benefits package (health and dental, flex benefit, SDOs), and pension (Public Employees Pension Plan – PEPP).

To Apply: Interested applicants are invited to complete an online application by creating an account in UKG. Candidates are required to include a resume with cover letter and contact information for at least three professional references.

Any questions regarding this position can be directed to:

Guy Werbicki

Director of Human Resources

Saskatchewan Distance Learning Center

[email protected]

Applications will remain open until July 7th, 2025.

*The successful candidates will be required to submit a satisfactory criminal record check (vulnerable sector) as a condition of employment.

*We thank all those who apply for this position; however, only those selected for an interview will be contacted.