Material and Repair & Overhaul (R&O) Coordinator

Location: Mill Bay – Squl’ew’, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow’s possible.

Malahat, Mill Bay, B.C., (CAN.) – Onsite

Position Summary

The Material and Repair & Overhaul (R&O) Coordinator is integral in the success of daily operations relating to the movement and management of spares and equipment. Part of the warehouse team within Supply Chain, this position works closely with Procurement, Engineering and the Service Delivery team, in addition to other internal departments; while also liaising with external organizations including suppliers, service providers and the customer.
Key Areas of Responsibility 
The Material and R&O Coordinator will be responsible for ensuring the effective and timely execution of logistic activities.  This function shall strive to support an uninterrupted flow of goods and/or services required by the project while ensuring compliance with quality and delivery times:
•    Asset Repair and Overhaul: Coordinate all activity relating to the management of repairable assets, including but not limited to: 
o    Direct component repair and overhaul (R&O) activity, develop, monitor and manage repair lines and schedule.
o    Track and report on status, expedite availability from repair to maintain stocking levels.
o    Establish, maintain and monitor repair lines; process SOWs, RFIs and RFQs to source and enable supporting repair facilities, including OEMs.
•    Asset Calibration: Maintain and oversee the equipment calibration program liaising with stakeholders as required:
o    Identify and track assets subject to calibration, update status in Thales ERP, customer ERP and service providers database.
o    Monitor status and initiate movement to/from calibration ensuring maximum availability of serviceable assets.
o    Manage calibration cycle reporting, identifying status and schedule.
•    Asset Tracking: Establish and maintain a process for the management of Special Tools and Test Equipment (STTE) and customer owned equipment:
o    Track and update asset status in Thales ERP, customer ERP and additional database as required.
o    Monitor status and initiate material movements, ensuring traceability.
o    Establish, coordinate & manage the preventative maintenance cycle for applicable tools, equipment and inventory, ensuring serviceability of assets.
•    Inventory Management:
o    Track material availability and delivery dates, following up to expedite delivery and resolve issues.
o    Monitor stocking levels and master data to support repair, overhaul and maintenance activity.
o    Perform parts consumption analysis to identify required inventory and recommend adjustments.
o    Administer and initiate master data changes.
o    Schedule stocktaking activity including cycle counts and special inventories; track and record physical counting, recounting, and reconciliation of inventory discrepancies as a result of investigations.
o    Support & oversee material returns identifying routing requirements; process, track and report on status as required.
•    Shipping and Distribution:
o    Schedule and action shipping requirements with couriers and freight forwarders.
o    Ensure accuracy of documentation to include relevant notes and comments to support delivery.
o    Track freight, resolve frustrated cargo situations and identify areas of improvement in distribution;
•    Perform and support warehousing functions:
o    Plan, schedule and perform the issue of material from the warehouse.
o    Ensure accuracy of material transactions and demands to support repair and maintenance activity.
o    Perform transactions in Department of National Defence (DND) Defence Resource Management. Information System (DRMIS) and Thales ERP system to update material movement and status.
•    Prepare and generate reports; maintain registers and support KPIs in coordination with the Warehouse Manager.
•    Liaise with internal and customer representatives in addition to external organizations while supporting a collaborative environment and maintaining effective results driven communication.
•    Work proactively with the Warehouse & Supply Chain teams to enhance performance of the Function.
•    Participate in and contribute to continuous improvement initiates, attend meetings.
•    Become knowledgeable about company policies/procedures and continually monitor day-to-day activities for compliance.
•    Support activities to ensure compliance with ISO series quality accreditation and Defense regulatory requirements.

Minimum Qualifications

•    Minimum 3-5 years of relevant experience performing similar activities within a supply chain environment;
•    Experience working within Procurement and/or Supply Chain & Warehousing environments.
•    Working knowledge of purchasing, warehousing and distribution processes and systems 
•    Previous experience in the use of SAP or other Enterprise Resource Planning (ERP) system.
•    Strong computer literacy, proficient in MS Office Suite.

If you’re excited about working with Thales, but not meeting the requirements for this position, we encourage you to join our Talent Community!
 

All applicants must be able to obtain a Canadian NATO Secret clearance and meet the eligibility requirements outlined in the Canadian Controlled Goods Registration Program and ITAR.

Preferred Qualifications

•    Bachelor’s Degree, Trade Certification and/or equivalent experience.
•    Defense Industry experience an asset.
•    Familiarity with, and in the use of, the Defence Resource Management Information System (DRMIS).
•    Knowledge of the U.S. International Traffic Arms Regulations (ITAR) and the Canadian Export and Import Permits Act, experience with export control and permit application process.

Physical Demands

Predominantly office based, but will be required to lift up to 22kg/50lbs and walk or stand for extended periods of time.

Special Position Requirements

 Schedule: Core Business Hours Monday-Friday, 07:30-16:00.
 Physical Environment: Predominantly office based but some warehouse time as well. Will be required to lift up to 22kg/50lbs and walk or stand for extended periods of time.

What We Offer
* Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
* Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
* Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
* Company paid holidays, vacation days, and paid sick leave.
* Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
* Employee Discounts on home, auto, and gym membership.

Why Join Us?
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The reference Total Target Compensation(TTC) market range for this position, inclusive of annual base salary and the variable compensation target, is between

Total Target Cash (TTC) 56,340.75 – 93,901.25 CAD Annual

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following: 

• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.

• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.

• Company paid holidays, vacation days, and paid sick leave. 

• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.

• Employee Discounts on home, auto, and gym membership.

Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian Enhanced Reliability security clearance.