Administrative Assistant – Montréal, Québec

Intertek is searching for an Administrative Assistant to join our Caleb Brett team in our Montréal, Québec office.  This is a fantastic opportunity to grow a versatile career in Administration!

The Administrative Assistant is responsible for Supporting our Laboratory and Operations Departments in various Administrative Activities.

What you’ll do:

• Assist with composing / reviewing and formatting of various Excel & Word documents and reports
• Invoicing (compile hours worked, out of pocket expenses and all other related charges in relation to services rendered)
• Compile and distribute multiple reports / invoices / and other various communications via email (outlook)
• Create various documents / letters / administrative communications for the various department Managers
• Purchase Orders (create and record tracking)
• Assist with Accounts Payables functions such as vendor invoice coding & vendor invoice submission to Accounts Payable scanning department
• Data entry in various internal and external systems
• Assisting the receptionist with incoming calls on an occasional basis
• Copying and compiling various documents for file management purposes
• Assisting in daily office needs and managing our company’s general administrative activities

 What it takes to be successful in this role:

• Proven experience as an administrative assistant or office admin assistant
• Excellent Proficiency in MS Office (MS Excel, MS Word and MS Outlook, in particular)
• Excellent written and verbal communication skills (French and English)
• Attention to detail, time management skills and strong organizational skills with the ability to multi-task and prioritize work
• High School degree: additional qualification as an Administrative assistant will be a plus

Salary & Benefits Information

When working with Intertek, you can expect salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, Registered Retirement Savings Plan (RRSP) with company match, generous vacation/sick time (PTO), tuition reimbursement and more. Intertek employees are eligible for a variety of benefits including paid holidays.

Intertek’s Commitment

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Our Culture of Total Quality Assurance 

Intertek promotes a culture where motivated, customer-oriented employees can flourish, experience professional fulfillment, and reach their highest potential. At Intertek, we exercise our spirit of innovation, the passion of our people and our unmatched customer commitment to realize our purpose of making the world an ever better, safer, and more sustainable place for all. 

A career with Intertek offers rewarding opportunities to help companies around the world develop products that are used safely by millions of people every day. Intertek is the trusted advisor to many of the world’s leading brands, companies, and governments, and has earned a reputation for accuracy, reliability, integrity, and technical competence.  Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.

We Value Diversity

Intertek’s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with Disabilities, who would like to request accommodation, or who need assistance applying, please email [email protected]

Please apply online at Intertek Canada Careers (oraclecloud.com) 

*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume. 

To apply: Please send your resume to Mr.Anis Boughazi and Mrs. Stephanie Yelle at the following email address: [email protected], [email protected].

Bilingualism is needed for this role as the incumbent would need to deal with internal and external clients and employees that work outside of Quebec.